Apple has introduced a ‘print’ button onto iPads, iPhones and iPods to allow you to print directly to a printer from your iOS device. Unfortunately  you need a special AirPrint enabled printer. Thankfully there is a free application called ‘AirPrint Activator’ that allows you to print to any printer, here’s where to get it and how to use it.

AIRPRINT

On your iPhone at the bottom of some apps is a ‘share’ button. If you click this button you get a menu of different ways to share the content, one of these options is ‘print’ as shown below.

Share Button

Print Button

If you don't have an AirPrint printer there will be no printer here to select

Click on the 'Show Downloads' button to find it.

To find printer sharing click on 'Print & Scan'

 

In printer sharing preferences you need to select your printer on the left and then click the ‘Share this Printer’ box.

The final step - turn on Printer Sharing

 

The Printer should now appear in your iPad or iPhone printing menu!

There appears to be a compatibility issue with Mac OSX lion and lots of printers.   (Talked about here on the apple support pages)  The printer may or may not work properly, but you will get an error that says “The optical photoconductor needs to be replaced.”

When I try to print on my new Fuji Xerox document C4350 last week I got an error saying “The optical photoconductor needs to be replaced.” and the printer would not even print.  If you play around with a different print setting (e.g. USB, Jetdirect, LPD, IPP) you may be able to get the printer working (still with the error!) till Apple repairs the problem. Here’s how I got my Xerox printer working.

How to get a Fuji Xerox Printer working with OSX Lion

I just purchased a Fuji Xerox Docuprint C4350, and there have been a couple of issues getting it running.

1. Installing the Drivers

The 1st issue is that the Fuji Xerox drivers from the website do not run under Lion, they are PPC code which means you need to have a PowerPC computer or Rosetta to run the installer. The actual PPD files are fine however, so the workaround is to install the drivers onto an older computer (I used my old G4 Powerbook) and then copy them via thumb drive or e-mail onto your new computer.

In my case the file was called “FX DocuPrint C4350 PS.”  The Installer puts it into the Library/Printers folder and you need to move it anywhere on your Lion machine then when you are selecting the driver  choose ‘Other’ and find the file.

2. “The optical photoconductor needs to be replaced.” ERROR

After setting up the IP address on the printer and then selecting the computer to print using IPP printing, whenever I tried to print I would get the error “The optical photoconductor needs to be replaced.” Not only this –  it would pause the printer queue and not print the page! A little Google search shows that this is a common error under Lion.

In my case I found 2 other ways to get the printer working.
The 1st was simply to plug it in by USB instead of Ethernet printing. This gave me no errors at all and the printing works fine, it’s just a bit slower.

The 2nd way was to still use IP printing but select HP Jetdirect – Socket instead of IPP printing. Xerox calls it port 9100 instead of JetDirect so make sure on your Xerox printer you enable port 9100. This still gives the error, but the printer at least prints the page normally.

I purchased mine from RIHAC in Melbourne, Australia. They have a good unit, with good instructions as well as good phone support, the sell the CIS system for about $150 and it comes with I think it was 100ml of ink per color. Installing the CIS system is about the same complexity as changing a pushbike tyre, or sewing a button on a shirt. If you can follow instructions, you should be able to install it OK. Mine’s been going about 2 years now with no problems at all.

Combining pdf documents on an Apple computer is easy. Leopard and Snow Leopard (the latest versions of Macintosh OSX that come on your computer) have the ability to move pdf pages within a pdf file around and even merge two different pdf documents together. It’s built right in to OS X for free –  you don’t need a third party program to do it!

To join two or more pdf files together using Preview (the standard pdf viewer in OS X) simply open the pdf file in preview, open the thumbnail view (Shift-⌘-D), and then drag a second pdf file ON TOP OF an existing page thumbnail. (It must be on top of the thumbnail, see the pictures below). The two documents will merge into one. Then save the new combined file. Read on for step-by-step instructions.

SUMMARY: To combine two separate PDF files into one document you need to drag the new pdf ON TOP OF an existing  thumbnail and it will merge the two together. If you drag it into the sidebar but not on top of an existing page the new file will be added as an external link – not merged into the original pdf document. See these two pictures below to visualise the difference.

Drag the new pdf file under the existing one and it will insert a thumbnail that links to the second pdf but they are not merged.

Drag the new pdf file on top of the existing one and it will merge into it - creating one pdf.

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The blue line that appears underneath the original pdf lets you know the files are NOT being combined. Move the pdf on top of the other pdf so that the blue line disappears.

Here’s how to do it step by step.

1. Firstly, open one of the pdf files in Preview. Preview is the default application that a pdf will open into so if you just double click on the pdf file it will open in Preview.

2. Now go to the menu at the top of the screen called ‘View’ and click on ‘Sidebar’ (or  ‘Show Sidebar’ if you have Snow Leopard). Alternatively, press Shift-Command-D to show the thumbnails. This will make a sidebar appear on the right side of the window with thumbnails of all the pdf pages in it. (See these pictures below).

In Leopard select 'Sidebar'

In Snow Leopard and newer versions of Preview select 'Sidebar' then 'Show Sidebar'

3. You can now drag the second pdf file (from a folder or from your desktop) into this sidebar window, and it will be added to your pdf document as an additional page.

Drag the new pdf from the desktop onto an existing thumbnail.

To merge the two files you need to drag the new pdf ON TOP OF an existing  thumbnail. If you drag it into the sidebar but not on top of an existing page the new file will be added as an external link – not merged into the original pdf document. See these two pictures below.

Drag the new pdf file under the existing one and it will open but not merge.

Drag the new pdf file on top of the existing one and it will merge.

In some older versions of Preview, if you drag the second file on top of an existing page in the sidebar, it will appear as a red box to show you it will be merged, or as a red line to show you it will not be merged.  In the latest version of preview, the red box does not appear, but the same principle applies – drag it on top of the existing thumbnail to merge the two documents.

You can now save it – use ‘save as’ to save a new document with the merged fles, or you can use use ‘save’ to save over the existing document, adding the new pages to it.

No – you can’t reduce  the file size of the new PDF document –  you can’t get everything for free! To do this you Adobe Acrobat Professional.

Like this article ? Click here to for how to make a pdf booklet. Also here for how to reduce the file size of a pdf.

My friend Dave has just moved across to mac and he tells me that in Microsoft publisher you can use a booklet template to make a booklet. By booklet I mean A4 pages folded in half to make an A5 booklet that you staple in the middle. To do this all the pages need to be re-ordered, for example, page 8 goes near page 1, page 2 near page 7 and so on. Publisher did this automatically.

With Pages in OS X there is no such built in option to do this automatically, but there is a great little program called ‘create booklet’ that will do it for you when you go to print the document.

You need to download a little program called ‘Create Booklet’ to do it. You can download it directly from here or go to the webpage here.

After you’ve downloaded it, Click on the ‘install- Create Booket PDF Service’
This will install an extra menu item in your printer menu to be able to print booklets.

After you’ve done this, go into Pages and select print, like you are going to normally print a document. But instead of pressing print (in the bottom right corner of the window) select the ‘PDF’ button in the bottom left, and click on ‘Create Booklet’

Your document will automatically be made into a booklet. It will open in a new window, and you can either ‘save’ it as a PDF file (to email to someone or print out later) or you can print it as a booklet to your printer.

Just remember that when you are designing a booklet, it will be printed smaller than usual. The A4 page you see on your screen will be printed on 1/2 an A4 page when you make a booklet, so make all the text a bit bigger than usual. Eg use a 16 point font instead of 12.

Note: There was an application called ‘Cocoa Booklet’ that used to do this but it doesn’t work in Snow Leopard, this is the new way of doing it.

Note: If you want to publish a book, and need a more professional binding solution try this program (it’s not free).

1. Run the program called PPD installer in the MACOSX folder.

2. Go to System Preferences, Printers & Fax, and click the little + button on the bottom left to add a printer.

3. Select IP Printer, LPD, then type in the IP address of your printer. Then select “Select Printer Software” as follows:

4. Select your printer form the list, click OK.

It works. In fact it’s simpler to setup than it was in Leopard which is nice. Thankyou Canon.