Nov 21

A very simple way to share your calendars across multiple macs and your iphone or ipad is to use Google calendar. The Google calender service is the easiest and most flexible free shared calendar service that I’ve found. Here’s how to set it up on a macintosh computer.

1. START A GOOGLE CALENDAR.
Go to google.com, and if you don’t already have one, create a gmail account. (Even if  don’t need to use gmail for email you still need to create a gmail account to sync your calendars using Google.)

Login to your gmail account, and select MORE – CALENDAR to start your own google calendar.

2. PUT YOUR GOOGLE CALNEDAR INTO ICAL
Go into ical and select ical – preferences.

Now select the ‘Accounts’ Tab, then click the + button to add an account.

Now select ‘Google’ under Account type, and then enter your gmail address and password.

That’s it. Press the create button and your gmail calendar will show up in ical. You can edit it, make changes, and it will automatically sync from google to ical.

NOTE: This only works in Snow Leopard. With  Snow Leopard syncing a gmail calendar is built into ical and it’s dead easy. (See  here for how to do it in Leopard, and this post for Google’s pre-leopard work-around. )

NOTE: How to share calendars as read-only. the above method will completely sync your information both ways. Any information edited on one computer will automatically copy across to the others. If you want the sharing to be one way only (for example to share a calendar with a friend but so that they cannot edit it, simply proceed as above on your computer, but then go into gmail, calendar settings, and get the calendar URL.  Copy the URL and in your friends ical select ‘Calendar’ and ‘Subscribe to Calendar’ and paste in the URL. This will allow them to see your calendar but not edit it.

See here for how to sync your Address book.

6 Responses to “How to sync your calendar across computers and iphone”

  1. […] How to sync your calendar across computers and iphone Nov 21 […]

  2. […] Gmail can sync address book information very well. It even syncs your Address Book photos! Read how to here. […]

  3. Gloria Foster says:

    I want to sync my EMAIL among 2 computers and my iphone.

  4. Steve says:

    Thanks for the info, but am i missing something? How do I take 6-8 ical calendars on my Mac and share them to my Google calendars? I find info on google to ical calendars but not the reverse.

  5. Margret says:

    What I want to do is see the ical that I have on my MBP on my MBAir. This *seems* like it ought to be simple, and yet it seems to actually be impossible. Still questing to find out how to do that.

    • Wayne says:

      Just turn on calendar syncing on both computers under System Preferences, Internet Accounts, Calendars, and the calendars will sync. It is that simple.

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