Dec 03

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With Mountain Lion (OSX 10.8) Apple have made it even simpler to join two pdf files together – you just need to drag any pdf file into the thumbnail window of an existing pdf file and the two will be merged together!  Note: this is different for different versions of OS X. For older versions of OS X (10.6-10.7) click here. For OS X 10.9 Mavericks click here.

Summary

This is a simple 4 click process… (1) Open the first pdf file, (2) Open the thumbnails draw (3) Drag in the second pdf file and (4) Save the new pdf. Here are some pictures to help you do it!

Step 1 – Double click the first pdf file to open it.

 

Step 2 – Switch to thumbnail view. You can also do this from the top menubar – in the View menu click Thumbnail.

 

Step 3 – Drag the second pdf file anywhere into the thumbnail window. This copies the whole pdf file in.

 

Step 4 – Save. It will overwrite the original pdf.

Notes:

  • To make a new pdf preserving the original one use ‘Duplicate’ then ‘Save’.
  • To copy only one page, open the second pdf page in thumbnail view and drag just one page across.
  • This does not work with protected pdf files. (Protected pdf files are not common.) If a pdf file has been locked by the author you cannot change it without a password.
  •  It’s a little more complicated on older versions of OSX (eg Leopard, Snow Leopard and Lion) because the exact location that you drop the new pdf makes a difference – see this post for how to merge pdf files in Leopard, Snow Leopard or Lion (10.5,10.6 and  10.7)

60 Responses to “How to merge two or more pdf files in Mountain Lion”

  1. Michael says:

    Adding to Joel it would be nice to add that one has to use the viewer app to do that. I’ve installed Adobe Reader on my Mac and it’s determined as standard application to open pdf files. Took me a while to work out how it actually is done. Anyways, it worked perfectly without any of the above mentioned issues.

  2. Lars says:

    This is extremely frustrating. It “works”….until you save it. When you re-open it or export it, it doesn’t retain the other pages. Over 10 years ago, I briefly had a PC, and hated it. The more I know Mountain Lion, the more it reminds me of the PC. Any insight would be appreciated, although it is time sensitive and therefore probably be a little late.

  3. Peter says:

    Excellent, you have saved me heaps of time and effort. I love how simple everything is on a Mac.

  4. BILL says:

    DOESN’T WORK ANY MORE!!!
    The new version of Mountain Lion 10.8.4 blocks this procedure.
    It will let you form a multi-page pdf, but it will not let you save it as a grouped document. It will only give you the original page single page you started with.
    Just stupid there’s no Save-As command to rename the file.
    I tried Duplication, Save, Drag and Drop, all forms are now blocked.
    Plus, Adobe will not read or show pdf’s created by Preview.
    Seems to be a war going on between the companies.

    • Gianluka says:

      It actually works perfectly. You must drag&drop the extra files on top of the THUMBNAIL of the existing page to make sure it add the new PDF’s to the original one. (YOU WILL SEE A ‘PLUS ICON’ APPEAR WHEN YOU DRAG OVER IT) Then just save it. Cheers ;)

  5. BILL says:

    CORRECTION TO MAKE IT WORK!

    Once you create the multi-page PDF document per the instructions above.
    You must do a print to safe pdf as a new document.
    When you click print, then chose the save as PDF option.
    Then you will be able to save your complete file as a new PDF.

    No other way works.

    • Nicole says:

      I thought I was the only one who was having this problem Bill! I was clicking and dragging all over the place but nothing was working!!
      Clicking ‘Print’ and then ‘Save as PDF’ was the only way I could save a multi document version, everything else was just saving one page at a time!
      Thank you BILL!!

    • Rodrigo says:

      YOU THE MAN BILL, you’re absolutely right: no other way works!

    • Mary says:

      After trolling the internet for an hour I finally found out how. Thanks Bill!

  6. dan says:

    thanks so much. this was incredibly helpful!!!

  7. PCJ says:

    Worked perfectly! Thank you!

  8. BW50 says:

    Seemed to work fine. I combined 4 files together (15 pages total), I just needed to add one more page from one last file, and it wouldn’t allow it. Every time I dragged it over, that last page would just float back to it’s original pdf. Any ideas?

  9. Allen says:

    Doesn’t work for me. I repeated the process 8 times and it doesn’t work. I drag the file in, save it. I open the updated file and I on have the first page.

  10. John says:

    I can’t seem to manage it (10.8.5, two one-page pdfs opened in Preview, both selected in the thumbnail sidebar, save to pdf from the print menu, reopen the document and still only one page in it–nothing works).

    • John says:

      No, sorry, doing what I just wrote *did* work. I had to make sure to select both documents in the thumbnail sidebar (shift + click) before saving (from the print menu).

  11. Momo Eldshow says:

    So easy! I love this about mac. So many hidden things that makes your life easier once you find them..

  12. Nicholas RG says:

    Fantastic; well explained and the more I use apple the more I love it ! The greatest problem is trying to find out all the good stuff tucked away in the software !

  13. Stephen says:

    Thanks for the article and to Muffinhead – the article should be clarified as it only works if you drop the incoming file on top of the destination thumbnail. However this merging procedure corrupts all the html links in both files (except for the mailto: links). So be warned.

    FYI: I’m on 10.8.5 and I used Word 2011>print>save as pdf to make the pdfs.

  14. Martin says:

    I guess things have changed since the original post. It’s October 2013 and I’m up to OS X 10.8.5 and Preview version 6.0.1. I did make a single big PDF out of several different PDFs by drag and drop but it depends on exactly what you drop and where you drop it.

    If you drop files from Finder into Preview you get separate PDF files shown in Preview. That’s not what I wanted.

    Let’s say I open PDF 1 in Preview window A, show thumbnails, and make sure I have page thumbnails, not file thumbnails. Then I open PDF 2 in Preview window B, view thumbnails, select all the page thumbnails, and drag them.

    If I drop the thumbnails into window A below the existing thumbnails I get the same result as if I drop a file from Finder. Window B closes and window A shows PDF 1 and PDF 2 as separate files.

    Instead, I dropped the thumbnails from window B so that the topmost thumbnail that I dragged partly overlapped the lowest thumbnail that was already there. That copied all the pages from PDF 2 into PDF 1, after the existing pages.

    Now you want to Save As so you don’t overwrite PDF 1. There is no Save As in the menu. You get it by using Duplicate and then Rename.

  15. William Sievers says:

    I’m using 10.9.1 and they’ve totally messed up what used to be an easy to use feature. Documents don’t want to combine anymore. All the “improvements” in Pages, Preview and Numbers seem to be straight from the software demons from hell whose sole mission is to frustrate formerly happy Apple users. Thanks to the person who suggested using the Print as PDF feature because that finally let me combine added pages into one document. CAN WE START A PETITION TO BRING BACK “SAVE AS”?

  16. William Sievers says:

    Should have read the comment above mine. Overlapping works. Now we still need “Save As” again. Why on earth would they eliminate this easy, one step process and substitute 2 less easy steps? Macs used to be so intuitive. I think the company has been infiltrated by Microsoft operatives.

  17. bernie says:

    thanks heaps . That works well .

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